PMC Reducing Client Costs Through Efficiency and Automation

For years, the industry has operated on an hourly-rate basis, especially during the prelim stage – often leading to inflated costs, duplicated effort, and inconsistent value delivery. But with advances in technology and shifts in client expectations, a new model is emerging – one that offers better outcomes, streamlined processes, and lower overall costs to the client.

We firmly believe the PMC of the future won’t be built on hourly rates. It will be built on efficiency, automation, and scale – and even resemble a subscription-based service.

The Problem with the Traditional Approaches:

The conventional approach is largely linear, slow to adapt, and heavily reliant on manual processes. This model often leads to:

• High overheads on prelim roles.
• Redundant workflows between consultants and clients.
• Poor information flow and stakeholder alignment.
• A reactive (rather than proactive) management style.

When these inefficiencies are billed hourly, clients end up paying more – not because of added value, but because of outdated processes.

A Smarter, Scalable PMC Model

We challenge the assumption that reducing costs means reducing quality. In fact, we believe the opposite: by embracing technology, automation, and strategic program-wide engagement, we can offer superior output at a lower cost.

Here’s how:

Holistic Engagement Unlocks Compound Efficiencies

When engaged across a full program – rather than piecemeal – we’re able to align systems, standardise reporting, and reduce duplicated effort. The result? Faster delivery, consistent quality, and significant cost savings.

• Automation

Much of the PMC workload in the prelim phase involves administrative tasks: information gathering, formatting reports, preparing updates, and chasing stakeholders. These can now be automated with modern tools and workflows, dramatically reducing the hours required.

• Reducing Client Burden

We’re not just making ourselves more efficient – we’re simplifying the client’s world. Our model reduces the internal effort needed by clients to push information up the chain. Instead of pulling data from multiple stakeholders, we set up smart systems that do it automatically.

•  Outcome-Based Models > Hourly Billing

In time, we see PMC services moving closer to subscription-style engagement: consistent, scalable service for a fixed monthly cost. That incentivises efficient, forward-thinking, and performance-driven delivery – not clock-watchers.

What Clients Can Expect from a Modern PMC

• Your entire capital program is run with centralised, automated reporting.
• Prelim roles are streamlined with AI-assisted documentation and communication tools.
• Your PMC is incentivised by outcomes, not hours.
• You can scale delivery across geographies or projects without scaling cost linearly.

This transformation is already underway. Forward-thinking clients who embrace these models will gain a competitive advantage through immediate access to its benefits.

The PMC landscape is shifting, and clients shouldn’t settle for outdated approaches. They need a true partner that delivers transparency, agility, and measurable value – free from the overhead burden of traditional frameworks.

It’s not simply cutting costs. This is redefining project management from the ground up – designing it to serve client objectives, not consultant convenience.